Our Students Work in Many Departments

Cristo Rey Students are trained in office and clerical duties such as filing, photocopying and mail delivery. These skills can apply to different roles at different companies. The following sample job descriptions outline the work that our students perform in various departments for our sponsor-clients.

Accounting

Human Resources

Finance, Middle Office, and Compliance Functions

Marketing and Business Development

IT

Office Services

Accounting

  • Perform data entry of purchase orders
  • Assist with processing of accounts payable (verify vendor invoice and attach check to invoice)
  • Assist in processing of expense reports and reconciliation of bank statements
  • Allocate phone bill across various departments
  • Check incoming legal invoices & code for department and deal number, enter data into excel spreadsheet used to track invoices, circulate invoice for approval

Human Resources

  • Process COBRA notices and exit mailings
  • Assist in preparations for recruiting job-fairs at college
  • Process interview paperwork
  • Perform data entry for commissions, research issues associated with payroll
  • Reconcile HR data across several databases
  • Assist with PeopleSoft data management, filing, process new hires and terminations,
  • Distribute and track evaluation forms (for on-going staff development),
  • Draft emails announcing wellness programs and assist in managing the wellness meetings
  • Process new employee passes and documents
  • Type “new hire” and “exit” letters
  • Ensure completeness of immigration documents and then scanning & filing those documents
  • File of HR information

Finance, Middle Office, and Compliance Functions

  • File trade confirms and trading tickets
  • Scan credit documents, ensure completeness of credit files, prepare batches for off-site distribution
  • Check transactions in off –site employee accounts: open statements, ID documents, code, scan and batch documents for shipment.
  • Assist with Patriot Act compliance (ensure completeness of account opening documentation), archiving regulatory documents, assist in processing of new employee Securities Registration and existing employee Securities Law continuing education, assist Compliance Coordinators

Marketing and Business Development

  • Prepare presentation materials
  • Assist with client events (name tags, preparation of marketing folders)

IT

  • Coordinate equipment allocation, reallocation and inventory. Process orders for new equipment
  • Perform help-desk triage

Office Services

  • Handle mail delivery, copy room support (including use of large-scale copy machines and cutting/ binding equipment
  • Provide back-up phone duty for main reception (if student shows aptitude for this work)
  • Maintain schedule for appointment rooms, prepare rooms for meetings
  • Manage supplies inventory
  • Assist in organizing library, sort and distribute practice supply books, re-shelve returned materials (files & periodicals), data entry of library research requests into library statistics database)
  • Prepare documentation for shipping offsite